Venue Group - Booking Set Up Requirements

Within this section, you can define the booking set up requirements across all of your venues within the Venue Group. This is a useful tool to add additional information about a booking or enquiry, for example, if you need to set up the room in a certain style, need extra staff, or other requirements. Ideal for Weddings, Private Hire and larger group bookings.

If you would like to set this up at the venue level (if your requirements are different per site) - follow this guide.

To set this up so the options appear in the 'Booking Details' section of your Enquiries and printouts, go to:

  • Settings

  • Venue Group

  • Booking Set Up Requirements tab on the left-hand side

  • Click Add a Field

  • Create a name for the requirement in Field Label - Examples of this could be 'Table Layout', 'AV Equipment', 'Extra Staff Needed' or 'Dedicated Server'

  • Next, select the Field Type for your label, which could be either Yes/No, Free text, Long Text, Pick one or Pick Multiple.

  • Pick one or multiple will ask you to input some options for your users to decide, based on the booking.

  • Make sure to SAVE the settings

An example of a booking requirement would be eg 'Room Layout' with the field type of 'Pick Multiple'. The options, then, could be 'Theatre', 'Classroom' and 'U Shape'. Once they are SAVED and set up, you'll then be able to see them in your Booking/Enquiries and in different print outs to use on the day. More information on how to use this functionality can be found here.

To re-order your setup requirements, use these icons to drag and drop.


To see a video tutorial on Venue Group - Booking Set Up Requirements, please click here. 

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