In line with Government Guidelines for reopening your venue on July 4th and to help the NHS Track & Trace scheme, you can request the contact details of all guests within every booking. This can be requested at the point of booking and/or added to the booking manually by a user.
To set your Booking Types up to request the contact details, you’ll need to head to:
Venues - select Venue
Booking Types - select a Booking Type (you’ll need to do this for each booking type you have available to book)
Scroll down to ‘Guest list names’ - tick the box to ‘Require all guestlist names’
You then see additional options (as per the screenshot below)
Should you enable all options - this is what the customer will see when asked to provide the contact details of all members of their group
Make sure to SAVE the changes as you go
Once the booking has been submitted, clicking into the Booking Details you’ll find a Guest tab - click into this to view the details of the guests (as below) and from here you can edit/add and delete these details.
When creating a booking/enquiry manually in the system, the user can also access the Guest tab to enter in the guest details.
On your Diary page, you can include guest details on your Customised Runsheet - by heading to Download/Print > Customised Runsheet > tick the box to include ‘Guestlist names’ (you can set this up to be ticked by default in settings) > Download