Reports - Bookings Overview Calendar - Weekly

The Bookings Overview Weekly Calendar will allow you/your team to see an outline of bookings that have been assigned to Zones within your venues, whether their Confirmed (booked) or In Progress (still pending).

Instructions on how to set up zones so you can get the most out of this report can be found here.

Explaining the calendar > Using the toggle at the top right of the page, you can set how the report displays based on your preference. This includes;

  • Heads - The number of covers that are in progress/confirmed

  • Bookings - the number of open enquiries/bookings

  • Value - the monetary value as explained here


> The time sessions default as illustrated in the below screenshot:

However, you can change these using the Column button at the top left of the page. If you’ve changed the set time sessions as they differ to the below, you can simply bookmark the URL on your browser to easily refer back to. You can also untick a time column if it doesn’t apply to - for example, if you only trade in the evening, by unticking the first two time columns, you’re only seeing your hours of trading:  

> The report will default to all venues that your user account has access to, but you can determine which venues you’d like to see/include by using the Venue button at the top left of the page. There is also a quick-select/deselect option. Please note that this report will display a maximum of 50 zones. If your venues have more than 50 zones you will need to drill this report down by using the venue filter.

> Once you have your Zones set up, you’ll be able to drill this report down even further to see how many bookings, heads or monetary amount have placed into a specific zone. Great for seeing what your popular areas are and also quickly checking what availability you have on key dates. Please note that if you’ve selected specific venues, only the zones of those venues will appear.

> There is also the ability to add as many Filters as you like - these are the same as the filters you would see in the Enquiries Page and are explained here. Again, this can be used to really zoom in on your booking data, where your bookings/enquiries are being placed etc.

> If you hover over the in-progress/confirmed number depicted in the month overview, it will show you the amount for each of the toggles.

> All of this data is hyperlinked, so by clicking on the number in the calendar, you’ll be brought to the bookings/enquiries list in the Enquiries page. The same applies to the dates. There is a ‘DOWNLOAD’ button at the top right of the page also which will download your results into an excel spreadsheet:

Please note that in progress figures will not appear for any previous dates, as the enquiries would have been changed to the status of ‘LOST’.

If you would like information on our Monthly View - please see this article 

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