Venue Group - Invoicing & Contracts

You have the ability to create Contracts and Invoices within Collins. By creating a contract you can obtain a written agreement from the customer for everything that has been pre-arranged for the booking. Invoices can be generated and sent to the customer before or after their booking

Contracts & Invoices can either be added at the ‘Venue Group’ level (applying the same rules for all venues in your organisation) or at the ‘Venue’ Level (every venue having different settings).

To set up Venue Group details, go to:

  • Settings

  • Venue Group

  • Invoicing & Contracts

> Make sure all the company details are filled out in the ‘Company Settings’ section, please note you will need to fill out all fields for invoicing to work

  

> Underneath under Invoicing, you can create Invoice Footer notes, for example, Payment terms, bank transfer details etc, which will appear in all Invoices

> Under Contracts, you can set up a ‘Contract Introduction’ and any ‘Contract Footer Notes’ that can be used to input any useful information such as general terms and conditions for abiding by and signing your contracts. Anything written here will display as a standard template every time a contract is generated however this can be edited within each contract manually.

> Finally, at the bottom, you can also create multiple ‘Contract Sections’ which can then be chosen to appear when creating an invoice. Examples of these could include Standard Terms and Conditions, Room Hire information, Minimum Spend T&Cs and so on.

Make sure to SAVE the page

To see a video tutorial on Venue Group Invoicing, please click here & to see a video on Contracts, please click here.


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