Reports - Pre-order Summary and Pre-orders List Reports

Pre-orders Summary

This report shows the value of all pre-orders you have coming in over a specified date range (this will default to show the past month's data), which can be amended using the Booking Date filter.

Please note - the value only includes COMPLETE pre-orders and doesn't include order-level discounts!

The value of pre-orders is divided up into Food, Drinks and Other pre-orders 'Type' (to ensure all pre-ordered items are included in the Pre-orders Summary report, all items entered into Collins must be given a Type or when manually adding a 'Custom' item you can give the item a 'type').

If you have multiple venues in your group, the report will show values for individual venues first, then a total across all venues at the end.

In the top right-hand corner, you can download the report in EXCEL or PDF.

Please note, the value column in this report doesn't show any pence. The decimal places have been trimmed to make the report easier to read. However, once you download the report into excel, you can see the value to the pence.

Pre-orders List

This report shows a list of all items customers have ordered for their bookings, within a specified date range. This report defaults to show the previous month's pre-orders and can be amended to show an unlimited date range of data.

You can download this list into an excel spreadsheet to give to your kitchen or to use for stock orders.

The Excel will include the following details - Booking ID, Status, Venue, Date, Booking Time, Area, Customer, Package, Options, Type, Sub Type, For (name), Seat, Quantity, Package Time, Currency, Price Each, Discount each, Total Value, Description, Order Comments, Dietary Requirements.

IMPORTANT: The download can only display pre-orders for up to 500 bookings. If your search exceeds this limit you will be warned at the top of the download. In this case, you will need to select EMAIL in the top right-hand corner to send any reports containing more than 500 pre-orders to your inbox.

Both the Pre-orders Summary and Pre-orders List can additionally be filtered by Venue if there is more than 1 venue within the Venue Group:

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