Diary/Floorplan/Run sheet - Add Bookings to tables using the Find Areas tool

When you go into your Diary/Floorplan/Runsheet view, there will be an ‘ADD BOOKING’ at the top of the page in the left-hand side corner. Here is where you can easily add your bookings into Collins either over the phone or when they’re in front of you. How to do this:

  • Click ‘ADD BOOKING’, this will bring up a new panel on the left-hand side. Depending on your Settings, Collins will auto-fill some of the fields for you.

  • You can enter the booking for today’s date or change the date in the Date field - really useful if you don’t want to leave the page you are on.

  • Select the Booking Type and add the number of Guests and arrival Time.

When adding the Booking Type - Collins will fill in the Until time for the booking (see guide). Then if you have set up further duration rules for certain group sizes, when entering the number of guests, the Until time will dynamically change to reflect this (see guide).  

  

  • Once the type, number of guests and time has been filled in, Collins will automatically display suitable tables and table combinations that are available in the ASSIGN TO AREAS section:

  

  • You also have an option to apply a buffer to the Find Areas search in your admin. See our guide on how to set it up here.

  • If you have limit arrivals rules set up in your settings, you can choose to 'Include exceed cover limits'. This will enable Collins to return a list of available tables if even you'd exceed a Limit Arrival rule by booking them in at that time  

  
  • If that option is chosen, Collins will suggest areas available at the time, with a warning to say that Cover limits will be exceeded:

  

  • Click on the area(s) you would like to place this booking into.
  • You will also see that there is the option to place the customer directly onto the waitlist.
  • Next, you can either enter in the customer’s details or if they have booked with you in the past, you can use the ‘FIND A CUSTOMER’ function to find their details within your database - just start entering the first couple of letters of their name and click ‘GO’ to find them.
  • If you are adding in your walk-ins into Collins, just keep the ‘Walk-in’ box ticked, rather than entering in any customer details.

  • You have the option to add any run sheet notes that are relevant to this booking:

  
  • If the booking is a walk-in, it will only show a green 'COMPLETE' box however all other bookings will give the option of an 'ENQUIRY' or 'COMPLETE' for you to choose the appropriate status.  


USEFUL - If you want to ensure that each booking is always assigned to a table within the venue you can enable to make it mandatory to assign a table(s) to all bookings/enquiries added through the Diary/Floorplan/Runsheet. Please, see more on this feature here.

Diary, Floorplan & Run Sheet FAQs

  1. TRAINING VIDEOS - your Diary/Floorplan pages
  2. Diary/Floorplan/Run sheet - Top Navigation Panel
  3. Diary/Floorplan/Run sheet - Changing the Date
  4. Diary/Floorplan/Run sheet - Using the 'Add Booking' button to quickly add bookings straight into the diary
  5. Diary/Floorplan/Runsheet - How to add a walk-in [VIDEO]
  6. Diary/Floorplan/Runsheet - How to add a booking during service [VIDEO]
  7. Diary/Floorplan/Run sheet - Where will I be warned that I am exceeding a Limit Arrivals rule?
  8. Diary/Floorplan/Run sheet - Restricting Users from adding bookings outside of the Booking Type rules
  9. Diary/Floorplan/Run sheet - Setting a default time & managing your walk ins.
  10. Diary/Floorplan/Run sheet - Setting a default duration to quickly add bookings
  11. Diary/Floorplan/Run sheet - Add Bookings to tables using the Find Areas tool
  12. Diary/Floorplan/Run sheet - How to create a Wait List
  13. Diary/Floorplan/Run sheet - Make it mandatory to assign a table(s) to all bookings & enquiries
  14. Diary/Floorplan/Run sheet - Booking Prompts
  15. Diary/Floorplan/Run sheet - Adding run sheet notes when you're taking a booking
  16. Diary/Floorplan/Run sheet - Adding notes for the day
  17. Diary/Floorplan/Run Sheet - Site Information
  18. Diary/Floorplan/Run sheet - Check-in counter
  19. Diary/Floorplan/Run Sheet - Waiter Slips/In-Service Print Outs
  20. Diary/Floorplan/Run sheet - How to uncheck a guest if they have been accidentally checked-in
  21. Diary/Floorplan - ‘Add Booking’ in the Diary/Floorplan - What Fields can be auto-filled by Collins
  22. Diary/Floorplan - Warning(s) when adding bookings
  23. Diary/Floorplan - Warning Indicators in Collins
  24. Diary/Floorplan - Using the 'More' icon to show which limits have been exceeded
  25. Diary/Floorplan - 'Space Optimiser' feature [VIDEO]
  26. Diary/Floorplan - Check in Panel - What each section means
  27. Diary/Floorplan - Booking Type Colours
  28. Diary/Floorplan - Check In Panel - Open Enquiries and Finished Bookings
  29. Diary/Floorplan - Check in Panel - Filter option
  30. Diary/Floorplan - ​Check in Panel - What do the notification icons mean?
  31. Diary/Floorplan - Automatically mark bookings as left when the booking is finished
  32. Diary/Floorplan - Checking in a booking and the expanded booking details panel
  33. Diary/Floorplan - Checking in early/late bookings in live service
  34. Diary/Floorplan - Booking Stages
  35. Diary/Floorplan - How to Record a 'No Show'
  36. Diary/Floor plan - ‘Running Late’ Buttons on the Booking Bar
  37. Diary/Run sheet - 'Download/Print’ - Customised Run Sheet (PDF & Excel)
  38. Diary/Run sheet - Information that is automatically included in the Customised Run Sheet
  39. Diary/Run sheet - ‘Download/Print’ - Short Run Sheet
  40. Diary/Run sheet - ‘Download/Print’ - Guestlist PDF and Excel
  41. Diary/Run sheet - ‘Download/Print’ - Place Cards
  42. Diary/Run sheet - 'Download/Print' - Kitchen Sheet
  43. Diary/Run sheet - ‘Download/Print’ - Reservation Labels
  44. Diary - How to move/add bookings to Tables/Areas in your Diary
  45. Diary - ‘Options’ explained
  46. Diary - The numbers in bold at the top of the diary page
  47. Diary - Fifteen minute warning within the Diary
  48. Diary - A chronological list of all the bookings for the day
  49. Diary - New/Open Enquiries and Unassigned rows in the grid
  50. Diary - Using your Diary - Your Table List and Capacities
  51. Diary - Warnings in your Diary
  52. Diary - Why can't I see my daily diary view?
  53. Floorplan - How to switch between multiple floorplans
  54. Floorplan - Allocating tables using the floorplan
  55. Floorplan - Dragging and dropping a booking into a table
  56. Floorplan - Different coloured outlines on Tables
  57. Floorplan - Booking Progress Bar
  58. Floorplan - Table Activity for the day
  59. Floorplan - Moving bookings around in the Table Activity Section
  60. Floorplan - Adding a booking directly into a Table
  61. Floorplan - Quickly adding a booking to multiple tables in the Floorplan
  62. Run Sheet - Explanation of the Run Sheet and how to use during service [VIDEO]
  63. Run sheet - What is the 'Run Sheet' section and how do I use it?
  64. Run Sheet - Sorting the Run Sheet alphabetically
  65. Guest List - Managing your Guest List in Collins

Feedback and Knowledge Base