Guest List - Managing your Guest List in Collins

← Diary, Floorplan & Run Sheet FAQs

For Guestlist Booking Types, you can add and manage your Guestlist names within the booking. In the Guests section, which appears only if the booking type is ticked specifically as a Guest List, you can:

  • Add new names to the Guestlist and also record gender,

  • Edit any Guestlist names,

  • Delete any names off the Guestlist

If adding or deleting names from the Guest List will affect the overall numbers of the group, Collins will prompt you to update the total Guest number on the booking.

 

As well as printing off a Guest List Runsheet (In your Diary or Runsheet > Download/Print > Guestlist PDF or EXCEL) you can also view your Guest List name whilst using the Diary in service. You can do this by clicking on the booking in the left-hand Booking List to open up the expanded booking details panel.

   

You can also view the Guest List names on the Interactive Runsheet, within the Notes section. You can choose to hide/show the list of Guests when you wish to, shown in the screenshots below.

  

Please Note: Both the Diary and Runsheet can be used interactively to manage your Guest List on the night.


Diary, Floorplan & Run Sheet FAQs

  1. TRAINING VIDEOS - your Diary/Floorplan pages
  2. Diary/Floorplan/Run sheet - Top Navigation Panel
  3. Diary/Floorplan/Run sheet - Changing the Date
  4. Diary/Floorplan/Run sheet - Using the 'Add Booking' button to quickly add bookings straight into the diary
  5. Diary/Floorplan/Runsheet - How to add a walk-in [VIDEO]
  6. Diary/Floorplan/Runsheet - How to add a booking during service [VIDEO]
  7. Diary/Floorplan/Run sheet - Where will I be warned that I am exceeding a Limit Arrivals rule?
  8. Diary/Floorplan/Run sheet - Restricting Users from adding bookings outside of the Booking Type rules
  9. Diary/Floorplan/Run sheet - Setting a default time & managing your walk ins.
  10. Diary/Floorplan/Run sheet - Setting a default duration to quickly add bookings
  11. Diary/Floorplan/Run sheet - Add Bookings to tables using the Find Areas tool
  12. Diary/Floorplan/Run sheet - How to create a Wait List
  13. Diary/Floorplan/Run sheet - Make it mandatory to assign a table(s) to all bookings & enquiries
  14. Diary/Floorplan/Run sheet - Booking Prompts
  15. Diary/Floorplan/Run sheet - Adding run sheet notes when you're taking a booking
  16. Diary/Floorplan/Run sheet - Adding notes for the day
  17. Diary/Floorplan/Run sheet - Check-in counter
  18. Diary/Floorplan/Run Sheet - Waiter Slips/In-Service Print Outs
  19. Diary/Floorplan/Run sheet - How to uncheck a guest if they have been accidentally checked-in
  20. Diary/Floorplan - ‘Add Booking’ in the Diary/Floorplan - What Fields can be auto-filled by Collins
  21. Diary/Floorplan - Warning(s) when adding bookings
  22. Diary/Floorplan - Warning Indicators in Collins
  23. Diary/Floorplan - Using the 'More' icon to show which limits have been exceeded
  24. Diary/Floorplan - 'Space Optimiser' feature [VIDEO]
  25. Diary/Floorplan - Check in Panel - What each section means
  26. Diary/Floorplan - Booking Type Colours
  27. Diary/Floorplan - Check In Panel - Open Enquiries and Finished Bookings
  28. Diary/Floorplan - Check in Panel - Filter option
  29. Diary/Floorplan - ​Check in Panel - What do the notification icons mean?
  30. Diary/Floorplan - Automatically mark bookings as left when the booking is finished
  31. Diary/Floorplan - Checking in a booking and the expanded booking details panel
  32. Diary/Floorplan - Checking in early/late bookings in live service
  33. Diary/Floorplan - Booking Stages
  34. Diary/Floorplan - How to Record a 'No Show'
  35. Diary/Floor plan - ‘Running Late’ Buttons on the Booking Bar
  36. Diary/Run sheet - 'Download/Print’ - Customised Run Sheet (PDF & Excel)
  37. Diary/Run sheet - Information that is automatically included in the Customised Run Sheet
  38. Diary/Run sheet - ‘Download/Print’ - Short Run Sheet
  39. Diary/Run sheet - ‘Download/Print’ - Guestlist PDF and Excel
  40. Diary/Run sheet - ‘Download/Print’ - Place Cards
  41. Diary/Run sheet - 'Download/Print' - Kitchen Sheet
  42. Diary/Run sheet - ‘Download/Print’ - Reservation Labels
  43. Diary - How to move/add bookings to Tables/Areas in your Diary
  44. Diary - ‘Options’ explained
  45. Diary - The numbers in bold at the top of the diary page
  46. Diary - Fifteen minute warning within the Diary
  47. Diary - A chronological list of all the bookings for the day
  48. Diary - New/Open Enquiries and Unassigned rows in the grid
  49. Diary - Using your Diary - Your Table List and Capacities
  50. Diary - Warnings in your Diary
  51. Diary - Why can't I see my daily diary view?
  52. Floorplan - How to switch between multiple floorplans
  53. Floorplan - Allocating tables using the floorplan
  54. Floorplan - Dragging and dropping a booking into a table
  55. Floorplan - Different coloured outlines on Tables
  56. Floorplan - Booking Progress Bar
  57. Floorplan - Table Activity for the day
  58. Floorplan - Moving bookings around in the Table Activity Section
  59. Floorplan - Adding a booking directly into a Table
  60. Floorplan - Quickly adding a booking to multiple tables in the Floorplan
  61. Run Sheet - Explanation of the Run Sheet and how to use during service [VIDEO]
  62. Run sheet - What is the 'Run Sheet' section and how do I use it?
  63. Run Sheet - Sorting the Run Sheet alphabetically
  64. Guest List - Managing your Guest List in Collins

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